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To easily overview your pending appointments, todoyu has a dedicated events tab, listing your upcoming events in the portal. Additionally there is a very useful feature, helping you to really not forget any appointment or the preparation for it: automatic event reminders sent to you via email.

todoyu event reminder email

To automate repetitive tasks, such as automatically sending reminder emails, there is an inbuilt scheduler service in todoyu. To use the scheduler, on the server where todoyu runs, a cron job must be set up to repetively call the todoyu scheduler.

Cron job configuration

  • PHP scheduler script to be called: core/cli/scheduler.phpsh
  • Interval: every five minutes

Example crontab

Please note: cron table files vary from system to system. Please ask your server administrator to learn the details for your system.

*/5 * * * * /usr/bin/php -f
/var/www/todoyu/core/cli/scheduler.phpsh

If your todoyu installation is hosted on a virtual hosting domain, then the administrator at your provider has to set up your cron tabs for you. 

Please note: Setting up cron jobs should generally be done by the system administrator.

If you want to take advantage of this helpful feature but your host does not support cron jobs, or you simply don't want to go through the hassle of setting up a cron job, you can also sign-up for one of the todoyu SaaS packages: http://www.todoyu.com/plans-and-pricing/saas-packages/

Activating event reminder emails

Once having the scheduler cron job running, you need to activate the event remider mailing in the calendar extension. To do this, go to the system adminstration area of todoyu (using the cogwheel icon from the todoyu headlets bar) and open the configuration of the calendar extension. Over here check the "Activate event reminders per email" option.

Event reminder rights

By activating the "Use reminder mailing" right,  selected usergroups are enabled to receive and schedule email reminders of events. This is done in the Calendar options of the roles and rights module of the system administration area.

To control whether, when and to whom send reminder emails, todoyu provides a multi-level configuration:

  • A general preset of how long before each event the respective reminder emails will be sent. This is set up in the "System default email reminder" option of the configuration of the calendar extension. Users that have not chosen/saved any reminder preference in their profile are receiving the email reminder as configured by this setting.
  • Every user (with access to todoyu and the calendar module / reminders) can configure his personal general preference whether and how long before each event to receive reminder emails. This is done by the individual user, in his todoyu profile (open your profile via the person icon in the headlets bar and go to the "Event reminders" tab of the "Calendar" module in your profile).
  • Every user (with access to todoyu and the calendar module / reminders) can schedule the email reminder for every single event he participates in individually. This can be done by editing the event, or quickly via the event context menu:

 

 

Scheduling single event email reminders individually via the event context menu

When a new event is created, a reminder is being scheduled to be mailed to all participating persons having the right to receive reminders and having the email reminding option activated in their profile. 


Every user with email reminder access rights, can change the reminding schedule for every particular event. This way, you can configure todoyu to remind you of every upcoming event e.g. the day before, and of special events that need more preparation for example one week in advance.

Comments

28.09.2011KayPost Comments
Re: Example

Hi Sergey, this varies from system to system, but i added an example into the post.

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  • Rasih ÇAĞLAYAN02.03.2012

    Hi, i made a jingle for Todoyu. I hope you enjoy.You can download jingle from following url :
     

  • Kay28.09.2011

    Hi Sergey, this varies from system to system, but i added an example into the post.

  • Dominic12.08.2011

    ... then stop eating these little pills your brother gave you...

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