To easily overview your pending appointments, todoyu has a dedicated events tab, listing your upcoming events in the portal. Additionally there is a very useful feature, helping you to really not forget any appointment or the preparation for it: automatic event reminders sent to you via email.
To automate repetitive tasks, such as automatically sending reminder emails, there is an inbuilt scheduler service in todoyu. To use the scheduler, on the server where todoyu runs, a cron job must be set up to repetively call the todoyu scheduler.
Please note: cron table files vary from system to system. Please ask your server administrator to learn the details for your system.
*/5 * * * * /usr/bin/php -f
Once having the scheduler cron job running, you need to activate the event remider mailing in the calendar extension. To do this, go to the system adminstration area of todoyu (using the cogwheel icon from the todoyu headlets bar) and open the configuration of the calendar extension. Over here check the "Activate event reminders per email" option.
By activating the "Use reminder mailing" right, selected usergroups are enabled to receive and schedule email reminders of events. This is done in the Calendar options of the roles and rights module of the system administration area.
To control whether, when and to whom send reminder emails, todoyu provides a multi-level configuration:
When a new event is created, a reminder is being scheduled to be mailed to all participating persons having the right to receive reminders and having the email reminding option activated in their profile.
Every user with email reminder access rights, can change the reminding schedule for every particular event. This way, you can configure todoyu to remind you of every upcoming event e.g. the day before, and of special events that need more preparation for example one week in advance.
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